Terms & Conditions
As a Supplier delegate, your place at the forum is provided on a cost basis. This includes the cost accommodation on the main forum evening, all forum function meals and beverages, all forum function refreshments, your business schedule for the 2 days of the forum including your Buyer appointments and networking and social sessions.
You will be responsible for your own travel arrangements to the forum/venue and DP Events Management Ltd will not be responsible for the costs of your travel to or from the forum/venue if in UK.
You must attend all business, networking and social sessions for the full duration of the forum. You must not cancel or change any appointments DP Events have arranged for you.
All Supplier delegates will be provided with a business schedule that will run for the complete duration of the format and this includes a series of Buyer appointments, networking sessions and social functions.
At the forum all delegates strictly work to their listed business schedule.
DP Events will not accept any responsibility for loss of time or money or inconvenience caused as a result of the event being cancelled due to reasons beyond the company’s control. DP Events holds the right to withdraw any Supplier before confirmation form is agreed with a DP team member. If the date is changed by DP Events, the Supplier will be asked to re-confirm their attendance at the new date.
The company will not be held responsible for any injury or accident sustained by any delegate during the period of the event. In particular any participation by a delegate in any sporting activities or pursuits is done at the total wish & risk of the delegate.
The company will not be held responsible for any damage caused to or loss of any items or property during the period of the forum. Any such damage must be dealt with by the delegate and the other party involved.
The company will not be held responsible for any incidents that may arise as a result of consumption of excessive amounts of alcohol.
DP Events will not be held responsible for the loss of any time (social or business) or any costs incurred by the Suppliers Company during the forum.
Once a Supplier delegate has confirmed their attendance at the forum, no cancellation without penalty is allowed within 8 weeks of the forum date.
Should a cancellation be made within 8 weeks of the event date and no replacement delegate is confirmed, the following penalties will apply:
- Between 8 weeks and 4 weeks of the event date the sum of £500.00 will be paid to DP Events Management Ltd by the way of a cancellation fee unless they substitute their attendance with a colleague of an equivalent level from their organisation who has purchasing authority.
- Within 4 weeks of the event date, the sum of £1000.00 will be paid to DP Events Management Ltd by way of a cancellation fee unless they substitute their attendance with a colleague of an equivalent level from their organisation who has purchasing authority.
The cancellation costs shown are pre-estimates of the losses we will suffer when a delegate cancels and no substitute replacement delegate is offered. This includes hotel costs, conference costs, print & administration costs, plus the cost involved of us securing a replacement delegate from another company.
Our cancellation policy and the penalty fees stated will not be affected by any circumstances of cancellation including where health, personal reasons or business arrangements may be involved, the delegate’s company must send a suitable delegate to replace the delegate that cannot attend or must be bound by the terms of this document.
Any delegate failing to arrive on time for the pre-booked meetings will be liable to make extra time available during the event to meet with the companies they were scheduled to see or a £250 penalty may be charged per half day.
The company accepts no responsibility for interruption, cancellation and/or curtailment of travel arrangements.
If the event is cancelled by the company, the company accepts no liability for any consequential loss to the delegate or the delegate’s employer.
DP Events will not accept any excuse for cancellation of a delegate. This includes illness, death, other business arrangements, transport/travel delays or any other reason. The company the Supplier is representing must either send a replacement delegate or pay the cancellation fee. The person(s) who completes this booking form regardless of their position/job role within their company will be committing to the attendance of their company to the event.
Unless we have been paid in full or we have made a special agreement in writing, no guests will be allowed to join the delegate at the forum. Any guests will be charged the full hotel rates/costs and billed directly by the hotel for immediate payment.
DP Events will not be held responsible for health or wellbeing of any delegate who attend their forums.
Any delegate with special dietary requirements must make DP Events Management aware of this at the time of booking. This includes providing us with a detailed brief of your specific allergies. Whilst DP events Management Ltd and the venue can do all they can to accommodate requests, there will be surcharges incurred and these will be discussed and charged to the delegate. DP Events Management Ltd will not accept any responsibility for any incident that may arise (including medical conditions) at the forum.
Supplier delegates must provide DP Events with a profile summary of their business/company and its purchasing activities. This will form a company profile page that is printed in our forum literature and booklet. We will ask you to confirm to us your text. If we do not receive your text within the time scales we request, we reserve the right to write a profile on your behalf. If this is the case, we will not be held responsible for any mis-interpretation, spelling or grammar error that may occur.
The date and time of your submission along with the IP address of your computer are recorded as part of this process